PrepTest 65, Section 4, Question 13

While recent decades have seen more information recorded than any other era, the potential for losing this information is now greater than ever. This prospect is of great concern to archivists, who are charged with preserving vital records and documents indefinitely. One archivist notes that while the quantity of material being saved has increased exponentially, the durability of recording media has decreased almost as rapidly. The clay tablets that contain the laws of ancient Mesopotamia, for example, are still displayed in museums around the world, and many medieval manuscripts written on animal parchment still look as though they were copied yesterday, whereas books printed on acidic paper as recently as the 1980s are already unreadable. Black-and-white photographs will last for a couple of centuries, but most color photographs become unstable within 40 years, and videotapes last only about 20 years.

Computer technology would seem to offer archivists an answer, as maps, photographs, films, videotapes, and all forms of printed material may now be transferred to and stored electronically on computer disks or tape, occupying very little space. But as the pace of technological change increases, so too does the speed with which each new generation of technology supplants the last. For example, many documents and images transferred in the 1980s to optical computer disksÔøΩthen the cutting edge of technologyÔøΩmay not now be retrievable because they depend on computer software and hardware that are no longer available. And recent generations of digital storage tape are considered safe from deterioration for only ten years. Yet, even as some archivists are reluctant to become dependent on ever-changing computer technology, they are also quickly running out of time.

Even if viable storage systems are developedÔøΩnew computer technologies are emerging that may soon provide archivists with the information storage durability they requireÔøΩdecisions about what to keep and what to discard will have to be made quickly, as materials recorded on conventional media continue to deteriorate. Ideally, these decisions should be informed by an assessment of the value of each document. Printed versions of ancient works by Homer and Virgil, for example, survived intact because their enduring popularity resulted in multiple copies of the works being made at different historical moments. But many great works, including those of Plato, were lost for several centuries and are known today only because random copies turned up in the archives of medieval monasteries or in other scholarly collections. Undoubtedly, many important works have not survived at all. The danger now is not so much that some recent masterpiece will be lost for an extended period of time, but rather that the sheer volume of accumulated records stored on nondurable media will make it virtually impossible for archivists to sort the essential from the dispensable in time to save it.

While recent decades have seen more information recorded than any other era, the potential for losing this information is now greater than ever. This prospect is of great concern to archivists, who are charged with preserving vital records and documents indefinitely. One archivist notes that while the quantity of material being saved has increased exponentially, the durability of recording media has decreased almost as rapidly. The clay tablets that contain the laws of ancient Mesopotamia, for example, are still displayed in museums around the world, and many medieval manuscripts written on animal parchment still look as though they were copied yesterday, whereas books printed on acidic paper as recently as the 1980s are already unreadable. Black-and-white photographs will last for a couple of centuries, but most color photographs become unstable within 40 years, and videotapes last only about 20 years.

Computer technology would seem to offer archivists an answer, as maps, photographs, films, videotapes, and all forms of printed material may now be transferred to and stored electronically on computer disks or tape, occupying very little space. But as the pace of technological change increases, so too does the speed with which each new generation of technology supplants the last. For example, many documents and images transferred in the 1980s to optical computer disksÔøΩthen the cutting edge of technologyÔøΩmay not now be retrievable because they depend on computer software and hardware that are no longer available. And recent generations of digital storage tape are considered safe from deterioration for only ten years. Yet, even as some archivists are reluctant to become dependent on ever-changing computer technology, they are also quickly running out of time.

Even if viable storage systems are developedÔøΩnew computer technologies are emerging that may soon provide archivists with the information storage durability they requireÔøΩdecisions about what to keep and what to discard will have to be made quickly, as materials recorded on conventional media continue to deteriorate. Ideally, these decisions should be informed by an assessment of the value of each document. Printed versions of ancient works by Homer and Virgil, for example, survived intact because their enduring popularity resulted in multiple copies of the works being made at different historical moments. But many great works, including those of Plato, were lost for several centuries and are known today only because random copies turned up in the archives of medieval monasteries or in other scholarly collections. Undoubtedly, many important works have not survived at all. The danger now is not so much that some recent masterpiece will be lost for an extended period of time, but rather that the sheer volume of accumulated records stored on nondurable media will make it virtually impossible for archivists to sort the essential from the dispensable in time to save it.